TimberScan for Sage 100 Contractor and Sage 300 CRE

Construction worker office desk with laptop computer for Timberscan

TimberScan – The Leading AP Approval and Processing Software for Sage CRE

TimberScan, by Core Associates, automates every aspect of the accounts payable process, including data entry, approvals, and reporting. It eliminates manual-processing risks, and ends the relentless paper-chase that hampers timely invoice approval.


Easy to use and quick to implement, TimberScan was developed for seamless integration with Sage CRE software. Data flows directly from Sage to TimberScan with similar entry protocols; data entry has the same lookups, warnings, error messages, and distribution grids to give you a succinct yet paperless experience.


TimberScan can be configured to support multiple approval levels and user-defined dollar thresholds. By automatically routing invoices to the correct approvers who can bypass, reject, or place a hold on invoices, the AP approval process is simplified
and the cycle is shortened.


Boasting an exceptional reporting engine, TimberScan can significantly improve your company’s efficiency, productivity, and, ultimately, your bottom line. Reports can be run from TimberScan that show all costs associated with a job or company, including those still in the approval process, or already posted to Sage 300 CRE. TimberScan also provides the visibility to see who is holding onto specific invoices, and for how long. Data mining and analysis is made easy with flexible reporting and a customizable dashboard.

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TimberScan 100 is the AP invoice and document automation solution for Sage 100 Contractor. With TimberScan for Sage 100 you can receive, route and approve AP invoices with a paper free experience that matches your business requirements.


Simplify Everyday Tasks in Just a Few Easy Steps:

  1. Acquire Invoices and Other Documents
  2. Enter Data Into Sage 100 Contractor
  3. Automatically Route for Approval
  4. View Invoices/Documents and Cut Checks


Documents You Can Process with TimberScan for Sage 100 Contractor:

  • AP Invoices
  • Receiving Tickets
  • Lease Agreements
  • Purchase Orders

TimberScan puts your entire business at your fingertips. Any document or content can be acquired and coded with full access to your Sage 300 Data then automatically routed for approval, stored in a secure data vault and available instantaneously for anyone with rights to that document.


TimberScan is the only Enterprise CMS designed exclusively for Sage 300 CRE. With over 19 thousand users at 1100 companies, clearly is the paperless solution for any sage 300 cre users.


TimberScan consists of three modules.

  1. The AP Approval System – Auto routes invoices to auto ap process.
  2. OCR Capture – Reads your invoice data and prefills your data entry screen.
  3. AIM Advanced Image Management – For all other document types.


Documents You Can Process with TimberScan for Sage 300 CRE:

  • AP Invoices
  • Receiving Tickets
  • Lease Agreements
  • Purchase Orders

A Single Place for All Your Business Processes

Core Cloud Systems is a powerful, mobile development platform for creating forms and applications. With Core Cloud Systems, or CCS, companies get a single environment for all their corporate processing. Forms and applications can be created for accounting, project management, operations, payroll, human resources, and other corporate services. And best of all, CCS integrates seamlessly with Sage 300 CRE.


With Core Cloud Systems, you can turn your existing paper forms into electronic forms; deploy, distribute, and collect them from any device, and even integrate to your existing accounting, project management, and content management systems.


CCS also allows users to create portals for customers, employees, and subcontractors. Forms, workflows, documents, and reports are all available through the created portals with options for self-registration, file sharing, and self-service functionality.


Core Associates offers several pre-built applications to get you started, too. A credit card application is available to support recording of credit card charges and their reconciliation to monthly statements. Other applications that are available or in development include Equipment Management, Payroll Time, and Subcontractor Processing. We also offer custom application development to address unique client requirements. Our Professional Services group can provide a quote for creating custom forms and applications.


Core Features

Forms Wizard: The Forms Wizard is an easy, five-step process. Companies have the ability to recreate existing business forms in a mobile or web environment. By creating question-and-answer form types, companies are able to control the information gathered using the Core Cloud Systems mobile app and portal. For quick deployment, use one of the 9 most frequently employed pre-designed forms. Forms integrate with TimberScan and flow seamlessly into Sage 300 CRE.


Reporting: CCS Reporting offers dynamic visibility of form data. Form questions can be used as column headings in the CCS Reporting feature. The user can run reports on select forms, specify column layouts, filter and sort data, and save searches for easy access from the dashboard. The Reporting feature updates and changes in real time as forms are edited, approved, and submitted.


Document Folders: Mobile Content Management offers a user-friendly folder structure to store and manage forms, as well as any other corporate files. Forms can be configured to auto-file using form data to populate the folder name and document description. Corporate folder structures can also be built to house corporate files. Simply upload files from existing network locations, or ‘drag and drop’ the document into CCS mobile folders.


Automatic Routing: Workflow offers companies the ability to route live forms to both internal and external users. A form can be routed on-the-fly by selecting specific users for route, or by predefined routing groups or business processes. When CCS Workflow is enabled, users are notified by customized emails with hyperlinks that bring end users directly into the live form. Workflows and approvals can be built prior to integration with TimberScan, or utilize existing workflows.


Task Management: From any question on any form, companies can apply a task button to generate action items that track and manage incidents. These tasks can be assigned to both internal and external users. Tasks can be set for open, pending, or closed status, as well as managed by priority status of normal, urgent, and critical.


In summary, key benefits of Core Cloud Systems include:

  • Time and money are saved by digitizing existing paper forms
  • Information is shared easily with employees, customers, and contractors with our innovative Portal Platform
  • Seamless integration with Sage 300 CRE